The following privacy policy applies to the use of our website (www.ch.onOffice.de) and the services offered on it. This privacy policy informs you about the collection of personal data when you use our website and our services. By using this website, you consent to the processing of your personal data in accordance with this privacy policy.
Contact details
Your data will be processed by us. Here are our contact details:
Name: onOffice Swiss AG
Address: Rathausstrasse 14, CH-6340 Baar
Telephone number: +41 31 55558 11
Email: info@onOffice.ch
Collection of data
A range of data is collected each time the website is accessed. The data that is technically required is collected. For example, the browser types and versions used, the operating system used by the accessing system, the date and time of access to the website, an Internet Protocol address (IP address), time zone difference, access status, website from which the request originates, amount of data transferred and the content of the request may be collected.
We also collect personal data that you provide to us yourself, e.g. by filling out the contact form or that you publish yourself, or that we obtain from third-party sources such as extracts from state registers.
Purposes of data processing
Your data is processed for the purposes of providing our services. There are also other purposes:
- For the purpose of communicating with you.
- For contract negotiation and possible conclusion of a contract.
- For the functioning of the infrastructure, website, etc.
- For marketing purposes and to maintain the customer relationship.
- To analyze market developments, planning, development of our offer, research and development.
- To act in accordance with the law, industry standards, etc.
- For legal proceedings or investigations.
- To guarantee security.
- For administrative actions and management.
- For the instructions, further education and training of employees.
- For social media.
Disclosure of data to third parties
When your data is processed, it is disclosed to the following third parties:
- Group companies,
- Service providers (who process your data partly on our behalf, e.g. IT providers, and partly on their own responsibility, e.g. insurance companies),
- Authorities at home and abroad,
- Business partners such as suppliers,
- Customers, interested parties, marketing and project partners,
- Credit agencies that store this data for credit rating information,
- Third parties who collect data about you via the website/app (see list on the website).
Disclosure of data abroad
Your data may be disclosed to countries in the EEA and processed and stored there and, in exceptional cases, to any country in the world. We will ensure that the respective country has adequate data protection in place. If your data is transferred, processed and stored in a country without adequate data protection, this is done on the basis of contractual guarantees, which are reported to the FDPIC (Federal Data Protection and Information Commissioner). However, standard contractual clauses drawn up or recognized by the FDPIC are used, which is why the reporting obligation does not apply.
In addition, data may be disclosed abroad if it is required for the execution of a contract or legal proceedings or if it concerns information that is already publicly accessible.
Processors
Insofar as it is necessary for the operation of our website or services, we pass on your data to the companies commissioned by us to operate and process the services, e.g. our hosting service provider or service providers that we use for the purpose of online marketing with analysis services etc., such as Google with regard to Google Analytics. The respective service providers are bound to our standards under data protection law via a contract for order processing or are authorized to process personal data via the use of standard contractual clauses recognized by the FDPIC.
Newsletter dispatch
(1) With your consent, you can subscribe to our newsletter, which we use to inform you regularly about our company and our offers. We also reserve the right to inform existing customers about similar products and services to the extent permitted by law. The advertised product categories and services are named in the declaration of consent or correspond to the range of goods and services offered by our company.
(2) You can subscribe to our newsletter using the registration form on the website.
(3) The only mandatory information for sending the newsletter is your email address. After your confirmation, we will store your e-mail address for the purpose of sending you the newsletter. The legal basis for sending the newsletter is your consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR.
(4) You can revoke your consent to receive the newsletter at any time and unsubscribe from the newsletter. You can withdraw your consent by clicking on the unsubscribe link contained in every newsletter email, by sending an email to marketing@onOffice.de or by sending a message to the contact details provided in the legal notice.
(5) Our newsletter dispatch software (see section MailChimp) enables us to analyze your behavior in connection with the dispatch of the newsletter. On the one hand, we can statistically evaluate how many recipients have opened the newsletter and how often which link in the newsletter was clicked on. In addition, we can recognize whether a specific person has opened a newsletter if the corresponding data is stored in our system. With the help of so-called conversion tracking, we can analyze whether a previously defined action (e.g. purchase of a product on our website) has taken place after clicking on the link in the newsletter. We analyze this data exclusively on the basis of Art. 6 para. 1 lit a. GDPR (consent).
If you do not want us to analyze your data, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding unsubscribe link in every newsletter message. Otherwise, please send a corresponding message to marketing@onOffice.de. The data provided by you for the purpose of receiving the newsletter will be stored by us until you unsubscribe from the newsletter and deleted from our servers after you unsubscribe from the newsletter.
MailChimp
Some of our e-books and white papers, which you can download at https://blog.onOffice.com, and our newsletters are sent using the mailing service provider MailChimp (Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA). You can find Mailchimp’s privacy policy here: https://mailchimp.com/legal/privacy/. We have concluded an order processing agreement with The Rocket Science Group in which the contractor undertakes to comply with the Standard Contractual Clauses (SCC). Further information can be found at https://mailchimp.com/legal/data-processing-addendum/#6._International_Transfers. The shipping service provider is used on the basis of our legitimate interests pursuant to Art. 6 para. 1 lit. f. GDPR and an order processing contract pursuant to Art. 28 para. 3 sentence 1 GDPR.
The newsletters contain a file (pixel size) that is retrieved from the MailChimp server when the newsletter is opened. This file records your IP address. The information obtained is used to improve the service or to measure reading behavior. It is also measured whether the newsletter sent was opened or not. This data can be assigned to individual users, but it is not the intention of onOffice to use this data to monitor individual users. Rather, this data is only used to adapt the content to the reading habits of our users. It is not possible to unsubscribe separately to measure success. In this case, you must unsubscribe from the entire newsletter (see point (4) under newsletter dispatch) MailChimp is entitled to use the data collected by us in anonymized form (without an assignment to a user) to optimize or improve its own service. MailChimp is not entitled to use the collected data to pass it on to third parties or to send emails to newsletter recipients without authorization.
Your rights
Based on the Data Protection Act, you have various rights, such as the right to information. To assert your rights, please contact us.
Applicable law and place of jurisdiction
This Privacy Policy and the contracts concluded based on or in connection with this Privacy Policy shall be governed by Swiss law, excluding any conflict of laws rules. The place of jurisdiction is the registered office of onOffice Swiss AG.
Applicable law and place of jurisdiction
This Privacy Policy and the contracts concluded based on or in connection with this Privacy Policy are subject to Swiss law, excluding any conflict of laws rules. The place of jurisdiction is our registered office.
Final provisions
Should individual parts of this Privacy Policy be invalid, this shall not affect the validity of the remainder of the Privacy Policy. We may amend this privacy policy at any time without prior notice. The current version published on our website shall apply. If the privacy policy is part of an agreement with you, we will inform you of the change by email or other suitable means in the event of an update.